Friday, August 10, 2012

Back Up Your Shipping System and Cover Your A$$ets

Back Up Your Shipping System and Cover Your A$$ets
Backing up computer data is BOR-ING. Even thinking about backing up computer data is boring. But a good backup for a critical business system such as a multi-carrier shipping system can be a business-saver. That's why I wanted a "get your attention" headline. The worst thing you can hear (or say) at the start of your shipping day is "Uh Oh", followed by "Do we have a backup?" Suddenly the computer backup is not so boring.

Computers can fail without warning and at any time. So what can you do? Buying a good computer, using a capable Uninterruptible Power Supply (with voltage regulation), always using the computer’s "Shut Down" feature when you turn it off and not bumping (or intentionally smacking) the computer are at the top of the list. But, in spite of everything you can do, computers fail. With their mechanical and electronic parts, it's not "IF", it's just "WHEN". So what's the best plan to keep you shipping?

Setting up a reliable backup may be easier than you think. The standard options are to backup your data to another computer at your site (a "local" backup), backup your data to a remote location using your network, or use an online service (you might see ads for and Symantec online backup services). There are programs designed to automate backing up, or you could even use the Windows Explorer to copy files from one computer to another for safekeeping. Whatever you decide, there are solutions out there to help keep your data safe.

For your shipping system, look for a program that helps you safeguard your data. Our CPS shipping software includes a built-in backup utility to save those important shipping system programs and data. This built-in backup works every time a CPS session is ended, providing additional peace of mind.

Since we concentrate on shipping systems and our multi-carrier CPS shipping software in particular, we know there are choices. You could use an Internet-based shipping system that only needs a browser to work, but many of the browser-based systems work too slowly for volume shippers. That's why we're looking at backup basics for a shipping system like CPS that runs on your own computers.

Keep in mind you can lose data directly, like computer failure, as well as indirectly, such as a power failure, files that are deleted accidentally (or otherwise, but that’s another blog), plus other factors. A current backup can save the day. And we strongly suggest using a battery backup for the shipping computer. If you have a problem, have a system in place that can save the day. Use these tips and be ready.

For more information about CPS, visit our web site at

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