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You can make local backups, you can use an online service, and some applications (such as our CPS™ shipping software) have a built-in backup to save those specific applications. Local backups might be set up by your network person, or you might just copy your important files to a file server using a backup application or Windows Explorer or the Windows backup program. Online backup systems include Carbonite.com and Symantec. Finally, some applications have built-in features to backup themselves. So there are solutions out there to help make your data safer.
But it's not just a computer failure. Data corruption due to a power failure (we'll cover this in another Blog), files that are deleted accidentally (or otherwise), and other things happen. A current backup can save the day. Be ready.